Helps an enterprise process and manage requisitions. In an efficient and automated manner, Oracle iProcurement:Ĭonstitutes a key component of the procure-to-pay business flow. It is the starting point for the ordering process and provides powerful self-service requisitioning capability with an intuitive, Web shopping interface. Along with the rest of the Oracle E-Business Suite, Oracle iProcurement helps an enterprise streamline the procurement process with end-to-end business automation. Oracle iProcurement is part of Oracle Applications, an integrated suite of E-Business solutions designed to transform your business into an E-Business. Oracle iProcurement enables internal corporate requesters to independently order items from both local (internal) and remote (external) catalogs. Keep repeating until the contract finishes.5/12 Oracle iProcurement Overview Oracle iProcurement in Comprehensive Procure-to-Pay Flow When the supplier completes the work enter the quantity of work done e.g. cost per hour) and a maximum expected quantity (hours worked). Use the agreed price for the price on the order line (e.g. Raise the requisition/order with one line for each line on the expected invoices. For weekly billing raise a line for each week. It is good practice to identify the supplier and raise an order before supply for the maximum expected value. Where plant is hired and it is not certain who the supplier will be then raise a retrospective order. Price changes on an order line require an authorised signatory to approve the extra spend.
Extra lines can be covered by retrospective invoices. However, if the number of lines expected is excessive consider setting up a 'service' type order so that the amount can be received rather than the individual lines. The general rules still apply, set up the lines on the order to match the expected invoice breakdown. if billed monthly then have 12 lines, one for each month, or 24 lines if for rental and usage.įeatures of building works invoices are: stage billing, increases in scope. Raise one line for each expected invoice, i.e. Raise an order for maintenance and rental, an estimated order for usage. The supplier should be advised that a new order will be raised for substitute items and that they should ensure that the invoice for the substitutes quotes the NEW order number.
The order/order line(s) should be cancelled and a new order raised. Please ensure very urgent invoices are sent to the Invoice Team Supervisor to fast track. Where an invoice is received by AP and needs to be paid, raising a retrospective order and receiving it is as quick overall as any other method. Orders will be raised for the estimated yearly amount as a service type order (price = 1, quantity = expected cost), current invoice checking systems will be used and a receipt processed when the charge has been authorised for payment. We expect orders to be raised following the acceptance of a quotation, where quotations have many lines it may be convenient to raise one order line and request that the supplier invoices with a single invoice line referencing the quotation number.Ī process using payment schedules and invoices has been developed for this. You will need to receipt the PO in order to pay as the system is set up to only pay when goods/services receipted. Orders are required and invoice must quote order number.
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